The Subud California Regional Council met over the weekend of December 8-9 at Subud CA at Sacramento. Eight councilors attended (two by telephone) and two additional centers were represented by non-voting members. To see photos of all the Regional Council members, go here.
Elizabeth Trudell, Chair, Community Development Committee, distributed a template for year-end reporting, due from all centers. Get a copy here.
Executive Director Report, Henrietta Haines reported on the house loan repayments (Los Angeles has fully repaid; Marin and Butte are still paying). She requested that if any Subud house has issues where our insurance (Church Mutual) might be involved, to contact her first. Henrietta is the one point person for the insurance company. In discussions about a possible insurance claim for a crawl space leak in the Marin house, the following property policy was developed and approved:
The moment a leak is discovered in a Subud property, an independent inspection is required to determine and document any mold issues. Contact Henrietta with any questions on this policy.
Also note that ALL Subud California centers, whether having regionally-owned properties or not, have liability insurance through a contract managed by the Region for protection against claims for accidents or damages.
In Henrietta’s financial report, she requests that all people working for centers as independent contractors submit invoices to the centers, which are then sent to the region. If they receive more than $600 yearly, W-9s are required. Councilors requested that a short financial report be submitted monthly to keep current with regional finances.
Subud CA at Sacramento loan request (Rifka Several): The center submitted a loan request to finance a portion of their HVAC system replacement. The center is paying $3700. The loan for $9000 was approved, to be repaid in 2 years with 5% interest.
Property Management Committee [PMC] Report (Farah Hess): The attorney hired by the Region to address the Subud CA at Los Angeles mineral rights has moved to another firm and will be able to work pro bono for us. The PMC will work with Sebastopol to review the rental coordinator agreement and tenant lease renewal. All property inspections for Subud CA houses has been completed.
Regional Finance Committee (Manuel Oliver): They need more members! This committee focus on strategic planning and future growth. Contact Manuel if you are interested.
Subud CA at Marin loan request (Alicia Lerrigo): Alicia has developed a center advisory committee and is working on a marketing and business plan for rentals, along with starting a “Subud Marin Growth Fund” fundraiser. She proposed a loan to address the “stage 1” maintenance issues. This proposal was submitted just before the meeting and the PMC did not have time to review it and make a recommendation.
Following quite a bit of discussion, the council approved a loan of up to $34,000 for emergency repairs (including water damage, roof repair, new water heater, smoke detectors, mold abatement,
Big Fish Fund (Sulfiati Harris): This Fund is a monthly donation plan for the World Subud Association (WSA) to make monthly recurring donations at www.bigfishfund.org. Many small donations will help fund international helper work and also youth participation in Subud.
Centerprise Report (Hanafi Fraval): Reynard von Hahn from Subud Canada has set up a resource site for groups that have Subud properties – go to www.subudspaces.slack.com.
Badger Family Camp (Sulfiati Harris): Scheduled for February President’s Day weekend. The family camps are replacing the children’s summer camps.
Badger Community Center (Sulfiati Harris): Center members are partnering with the local school district to use empty school property as a community and arts center.
REGIONAL CONGRESS – SAVE THE DATE! July 19-21 at Sonoma State University. The theme is “Putting the Latihan into Practice.”
NATIONAL CONGRESS – SAVE THE DATE! July 4–7 in Albuquerque, New Mexico!
